Office & Operations Coordinator

Office & Operations Coordinator

Part-Time | 12 Hours per Week (3 × 4-hour shifts, M–Th)

Position Overview

The Office & Operations Coordinator supports daily office operations and event logistics, serving as a welcoming in-office presence and helping ensure programs and activities run smoothly. This role is ideal for someone who enjoys helping others, staying organized, and supporting a dynamic team.

Schedule

• Approximately 12 hours per week
• Three 4-hour shifts (set collaboratively)
• Occasional flexibility around events (advance notice provided)

Key Responsibilities

Office & Administrative Support

• Answer and route incoming phone calls professionally
• Serve as primary in-office contact during scheduled hours
• Coordinate vendor visits and manage office/kitchen supplies
• Maintain organized office systems and materials
• Assist with scheduling and basic coordination
• Prepare and format documents using Word, Excel, and PowerPoint
• Other duties and projects as needed

Event & Program Support

• Assist with on-site and off-site event preparation
• Coordinate room setup/reset (light lifting required)
• Support event registration and hospitality
• Prepare event materials, signage, and supplies
• Assist with basic technology setup (laptop, projector, slides)
• Run occasional local errands for office and event needs

Skills & Qualifications

• Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Teams)
• Comfortable answering phones and interacting with members and vendors
• Strong organization, attention to detail, and multitasking skills
• Professional written and verbal communication
• Canva experience preferred; database and Mailchimp experience a plus
• Basic comfort with event technology (or willingness to learn)

Personal Attributes

• Helpful, dependable, and self-motivated
• Calm and solutions-oriented under pressure
• Flexible and adaptable to changing priorities
• Takes ownership and follows through
• Comfortable working with diverse personalities