Small Business Development Center Administrative Assistant PT

This position is responsible to the Small Business Development Center Manager and assists the Manager in scheduling meetings and general office duties.  This position also facilitates business procedures with other departments, and enhances the image of the department, and the College, by use of effective public relations techniques.

Serve as receptionist/answer SBDC telephone calls, send faxes and maintain a log regarding e-mail contacts from clients.

Prepare confidential data, such as:client information and filing client business plans, marketing plans, financial plans, client evaluations, etc.

Assist with marketing activities, including preparing the SBDC e-newsletter, maintaining the SBDC web and social media pages, and publicizing SBDC services and events.

Prepare necessary materials for SBDC seminars and public speaking events.

Type, proofread correspondence, and copy materials.

Assist with the maintenance of necessary records/files relating to: Seminar offerings/seminar outlines; books, materials and media; client records/correspondence by company; and the departmental database.

Handle the flow of verbal and written communications and requests.

Maintain computerized database and facilitate mailings.

Assist with registration information for individuals or companies as needed.

Maintain office files and supplies.

Perform other duties as may be assigned.

Qualifications:

High school diploma or equivalent required.

Two years’ related secretarial experience required.

Working knowledge of Windows and Microsoft Office Suite.

Good communication and human relations skills.

Bilingual in English/Spanish Preferred