Office Coordinator

Office Coordinator

Job Summary:
We are seeking a reliable, highly organized and detail-oriented Office Coordinator to join our team. In this role, you will be responsible for front office reception and supporting the organization with a variety of administrative duties. The ideal candidate has excellent communication skills and enjoys event planning and being a liaison among the company, employees, and third parties. Administrative responsibilities will evolve as QT9 moves from Aurora to Batavia which is anticipated in fall 2026.
Advantages of working at QT9 Software
• Strong culture where people are our most valuable asset.
• Prime location near Chicago Premium Outlets.
• Modern industrial warehouse built in 2019 with 24 ft. ceilings.
• Cool amenities from Golf Simulator, Sport Court and Arcade games.
• Growing team with a small company feel.
• Provide you with the support you need to succeed in your role.
• Competitive compensation package with great benefits.

Duties and Responsibilities:
Reception
• Greet, welcome, and direct visitors as appropriate. Ensure safety by controlling access via the reception desk.
• Answer, screen, and forward incoming phone calls.
• Resolve administrative inquiries in-person and via phone and email.
• Ensure office is tidy and presentable.
Events
• Lead the planning and execution of QT9 events by managing administrative tasks, logistics, and communication.
• Prepare agendas, schedules, menus, and travel arrangements as needed.
• Schedule and coordinate building and office maintenance appointments.
Inventory
• Maintain and replenish supply inventory, reordering as needed. Perform off-site errands. Track and report monthly inventory spending.
• Receive, sort, and distribute deliveries.

Projects
• Perform all other duties as assigned including data entry and special projects.
Physical Demands: This position requires handling materials weighing up to 25 lbs.
Required Skills:
• Associate degree or High School Diploma/Equivalent with related experience
• 3-5 years of experience in administrative office roles
• Reliable automobile.
• Proficient in Microsoft Office Suite
• Strong communication skills, both written and verbal
• Strong organizational skills with the ability to multitask
• Familiarity with event planning is advantageous
• Experience with order entry processes is a plus
• Excellent proofreading skills for written correspondence
• Attention to detail and ability to work independently
• Positive attitude with the ability to adapt and learn
• Adaptable, flexible, and eager to learn

This Office Coordinator position offers an opportunity to work in a dynamic environment where your skills will be valued. Join our team today!

Pay: $20-$24/hour
To Apply: Please send resume and letter of interest to Stacey at [email protected]